THE Judiciary



Office of the Chief Registrar





Functions of the Chief Registrar include

  • To prepare estimates of expenditure and  submit to the National approval

  • Administer the Judiciary Fund

  • Secretary to the Judicial Service Commission; National Council for Administration of Justice.

  • Perform Judicial functions vested in the Chief Registrar by law

  • Exercise powers vested in the office of the Chief Registrar by virtue of any law or regulation and  give effect to the directions of  the Chief Justice

  • Authorized officer of the Judiciary  who shall be responsible for the efficient management of the day to day operations and administration of Human Resources in the Judicial Service

  • In charge of support services in the Judiciary and in particular, planning, development and organization of staff

  • Monitor and enhance administration and office procedures to maximize on efficiency and quality of service

  • Plan, prepare, implement and monitor the budget and collect, receive and account for revenue

  • Prepare reports and proposals on administration issues





REGISTRARS


Registrar of the Supreme Court

The Registrar, Supreme Court is responsible for the record keeping and the day to day administration of the court.  




 Registrar of the Court of Appeal

The Registrar, Court of Appeal is responsible for the record keeping and the day to day administration of the court.  




 Registrar of the High Court;

The Registrar, High Court is responsible for the record keeping and the day to day administration of the court.  




 Registrar Industrial Court

The Registrar, Industrial Court is responsible for the record keeping and the day to day administration of the court.  




 Registrar of Magistrates Courts

The Registrar, Magistrates’ Court is responsible for the record keeping and the day to day administration of the court.  





 DIRECTORATES




 Human Resource and Administration (DHRA)


 DHRA is responsible for employee planning and resourcing, training and development, staff welfare and mobility and to ensure a conducive work environment for all staff and clients.





Public Affairs and Communication (DPAC)

DPAC is responsible for broad aspects of internal and external relations in the Judiciary. Its mandate covers public, media and stakeholder engagement with the Judiciary





Performance Management (DPM)


DPM is responsible for steering judicial operations into the new culture of transformation and doing business by developing, implementing, and operationalizing performance measurement systems.




 Information Communications Technology (ICT)


 DICT is responsible for acquiring and implementing quality and integrated ICT solutions that enable the Judiciary to efficiently and effectively fulfill its mandate.





 Supply Chain Management (DSCM)


DSCM  is responsible for obtaining quality goods and services at the lowest possible cost to ensure value for money to the Judiciary





Chief Accounts Controller (CAC)


CAC is responsible for providing financial leadership accounting strategies; ensuring that all accounting allocations are appropriately made and documented; establishing and executing internal controls, financial analysis and providing expert financial perspectives and opinions.
 



 
The Finance Directorate



1.1      Introduction

The Directorate of Finance is responsible for promoting proper financial management systems and controls in the Judiciary. It oversees the establishment and implementation of prudent financial policies and procedures aimed at enhancing integrity, timely service delivery and value for money. It also monitors the financial processes to ensure consistency with relevant legislative frameworks and adherence to national financial policies and procedures. This control framework is expected to ensure that the Judiciary achieves its mandate in an efficient and effective manner. The Director of finance also advises the Judiciary on the administration of complimentary funding from development partners.
 

The directorate is mandated with Planning, Budgeting, Reporting, and Monitoring and Evaluation to ensure accountability in preparation and implementation of the budget in the Judiciary.



1.2      Background


The budget process for the Judiciary is linked to the National Government process which is anchored on the Medium Term Expenditure Framework (MTEF). The MTEF budget process is a transparent process that entails a 3-year (referred to as medium term) perspective to planning and budget formulation. It links policy priorities with resource allocation and ensures efficient use of public resources.


The Judiciary adopts the process for the National Government Budget Process as provided for in the Public Financial Management (PFM) Act 2012. The following stages are outlined:


o   Integrated development planning process which shall include both long term and short term planning.


o   Planning and determining financial and economic policies and priorities at the national level over the medium term.


o   Preparation of overall estimates in the form of a budget policy statement of the National Government revenues and expenditures


o   Adoption of the Budget Policy Statement by Parliament as a basis for future deliberations.


o   Preparation of budget estimates for the national government.


o   Submitting those estimates to the National Assembly for approval.


o   Enacting the Legislations required to implement the National Government’s budgetary proposals;


o   Implementation of the approved Budget


o   Monitoring, evaluation and accounting for the budgeted expenditures


o   Reviewing and reporting on the budgeted expenditures


1.4      Objectives


The overall goal is to ensure efficient allocation and use of public resources for the achievement of the key mandate of the Judiciary.



The specific objectives

  • Ensures appropriate financial planning and financial controls;

  • Ensures procedures in operation are in accordance with the Judiciary’s Financial Regulations and the national objectives.

  • Prepare Annual Budget and Financial Forecasts for approval by the JSC and submission to Parliament as stipulated by the PFM Act 2012.

  • To monitor the financial performance of the Judiciary and report regularly to the JSC.

  • To provide regular financial management information in an understandable form to all budget holders.

 
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